How it works

How Celebrant can work for you and save time and money

Features and Benefits

Welcome to Celebrant Planner and we know you’ll love the many features and benefits that Celebrant Planner has to offer. See why Celebrants across Australia and New Zealand are getting onboard!

Application Features

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Celebrant Planner Security

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Dedicated Domain Name for your Account

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Business Portal Setup

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Website Integration

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Online Booking and Quoting System

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Online NOIM Entries

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Make Payments

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Ceremony Interview Planning Form

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Manage Checklists

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Automated Emails

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Automated Official Forms and Certificate Register

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Digital Signature Ready

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Need A New Website?

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New Improvements Coming Soon

Online Booking System
Celebrant Planner Security

Celebrant Planner is an online, subscription based software as a service (SAAS), hosted on a managed Cloud Server, in a chrooted (virtualised) environment with the suExec Security Model. Sounds complicated hey?  In laments terms, every connection to the site is encrypted and securethis feature can considerably reduce security risks!

The whole platform is protected with a SSL certificate which serves as a digital “passport” and allows data to be transmitted over secure networks — protecting financial and credit card transactions, signups, and sensitive information. It authenticates and encrypts the data transferred through the website to the server.  A Site Scanner also helps protect the site by crawling and analyzing its pages for signs of malware.

Our cloud hosting platform is ultra-fast and is auto-scalable – which means as Celebrant Planner grows, the server will expand as it needs to in order to meet increasing data storage requirements.  The Cloud Server is always set to use the latest versions of management software, with the latest security fixes.  It has sophisticated IDS/IPS systems which block malicious bots and attackers.  Our hosts configure and manage the infrastructure and server software so we don’t have to worry about it.  They keep 7 offsite backups of our account from 7 consecutive days to guarantee no data will ever be lost.

Dedicated Domain Name for your Account

A Celebrant Planner account will have it’s own domain name, user login and password.  The domain name will be “username-of-your-choice”.celebrantplanner.com.au

 

Business Portal Setup

Define your pricing packages, discounts, extras (eg travel fees), terms & conditions, other staff and email wording. Take payments via credit/debit card, or record other payments against a booking. Access official forms and links to other important online resources.

Website Integration

Online Quotes, Fill in your NOIM, Booking and Ceremony Planning Forms, Check Availability can be embedded into your own website via an iFrame, and integrates to the Celebrant Planner account – keeps customers on your website and makes you look professional.

Online Booking and Quoting System

Send a quote in less than 60 seconds from any device! Your clients can check your availability of a date and time, and the online quote and booking form will allow potential customers to select their preferred package and add-ons. Once sent or submitted by the client, an email detailing all details and information along with your terms and conditions, will be sent and the client can accept and book via the email. The Celebrant will receive confirmation of the booking by our system and the booking automatically populates your future booked events.

Online NOIM Entries

Once a booking is received, a NOIM form is sent (if a wedding) for the client to complete within 15 minutes of receiving the booking. These can be saved and completed at a later date by the client. Once the NOIM is submitted by the client, the form is automatically sent back to the Celebrant for approval (via email and in the portal), and once the celebrant approves the NOIM it’s automatically converted to a PDF for saving, printing, filing all ready to sign for your meeting. 

Make Payments

Payments can be taken and recorded against each booking which also manages any amounts due. Keep track of all payments made by your client in your portal using their unique Event ID. Clients can make a payment via your website which is integrated into your Celebrant Planner Portal.

Ceremony Interview Planning Form

Allows the Celebrant to open the planning form on any device whilst at an interview with the client, to enter all important information pertaining to the ceremony. All your clients ceremony planning information and selections are stored all in one place for you to view and edit at anytime in your portal.

Manage Checklists

Celebrants can enter the clients Event ID and generate the clients Identification and Document checklist to ensure all requirements are met in accordance with the Marriage Act.

 

Automated Emails

If the quote is accepted by your client, the client will receive a link to the Booking Form, from which they can pay a deposit to secure their date. Within 15 minutes of booking, the client will also receive a link to commence filling out their online NOIM via your website.

Automated Official Forms and Certificate Register

Other official forms such as the Declaration of No Legal Impediment, the Official and Client’s Certificate of Marriage which are mostly auto-completed using the booking’s Event ID, are also generated into PDFs. Allows an online Certificate Register to be managed and maintained in your portal.

Digital Signature Ready

All forms are “digital signature ready” for the time when the BDMs are ready to accept online signatures.

Need A New Website?

Celebrant Planner can provide a professional looking website with the booking portal fully integrated, and will be customised to suit the theme, style, logo and photos of each client. Ongoing monthly updating and maintenance is included in the monthly subscription.

New Improvements Coming Soon
Celebrant Planner will be forever evolving and will encourage new feature requests. 
In the pipline so far:
• Google Calendar Integration
• PayPal Integration
• SMS Texting for Reminders and Meetings
• Invoicing and Expense Tracking
• Upload Vows, Scripts and Rituals as a PDF document to client file
• Online BDM Submissions
• Other Automated Forms and Emails